How To Report An Accident Under RIDDOR

Summary

Employers or persons in charge of the premises are legally required to report certain accidents, incidents, and work-related diseases to the HSE under RIDDOR. This article will cover exactly how to report a RIDDOR-related accident.

Employers or persons in charge of the premises are legally required to report certain accidents, incidents, and work-related diseases to the HSE under RIDDOR. This article will cover exactly how to report a RIDDOR-related accident.

RIDDOR stands for the Reporting of Injuries, Diseases, and Dangerous Occurrences Regulations. These regulations make the reporting of certain accidents, incidents, and work-related diseases a legal requirement.

Not every accident or incident will need to be reported; you only need to worry if it’s RIDDOR reportable. But if you have a death, significant injury, 7-day injury, hurt a member of the public, or if someone develops a work-related disease, then it will probably come under RIDDOR.

Once you know an accident or incident is RIDDOR reportable, you must report it – a legal requirement.

RIDDOR Reporting Responsibilities

The “responsible person” must report under RIDDOR. This includes employers, the self-employed, and people in control of work premises. The responsible person should submit reports under RIDDOR.

When an employee is injured, their employer is responsible under RIDDOR.

The person in control of the premises will report injuries to people not at work or self-employed (who don’t have an employer at the time of the incident). Remember, RIDDOR only applies to workplace injuries. However, a report must still be made if a member of the public or self-employed person is injured as a result of your business activities—even if they were not working for you.

A RIDDOR report is only required when:

  • The accident is work-related
  • It results in an injury of a type which is reportable

We cover the types of injuries, diseases, and other incidents you must report. What injuries at work are RIDDOR reportable? In summary, the things that need to be reported are:

  • Deaths
  • Major injuries
  • 7-day injuries
  • Injuries to the public
  • Diseases
  • Dangerous occurrences

Find out more about what you need to report in what injuries at work are RIDDOR reportable.

Reporting to the HSE

If you have a RIDDOR reportable injury, disease, or dangerous occurrence, you must report it to the HSE.

And you need to report it within the RIDDOR timescales, which are fairly quick. Often, you need to do the initial RIDDOR report without delay/blog/paperwork/riddor-reporting-timescales-explained and 10-15 days for the full report.

The HSE and the ORR are Britain’s national regulators for workplace health and safety. They use this data to monitor health and safety statistics and investigate and take action when they deem it necessary, e.g., if they suspect an accident is the result of health and safety breaches.

The HSE must be informed of RIDDOR incidents; it’s a legal requirement. If you don’t comply with the regulations, the HSE can take enforcement action, including fines and prosecution.

Fines for breaching RIDDOR have ranged from £500 to over £100k for more serious reporting failures.

The HSE can also fine businesses without prosecution for minor breaches under the Fee for Intervention (FFI).

How to make a RIDDOR Report

Once you know an accident or incident is RIDDOR reportable, you must report it. Because RIDDOR is a legal requirement, you must make your report as soon as possible.

Most RIDDOR reports should be made online via the HSE website. Several forms are available for the various reportable injuries and incidents under RIDDOR. You can find the HSE report forms here if you need to submit a RIDDOR report.

The type of information that will need to be reported includes:

  • The date and time of the accident or incident.
  • Details of the person injured.
  • The place where the accident or incident happened.
  • A description of the circumstances.
  • The date of notification.
  • The method of notification.

Depending on the type of injury, you must report an accident under RIDDOR in different ways. Reports also need to be made by specific deadlines.

All incidents can be reported online, but a telephone service is also provided for reporting fatal and specified injuries only during office hours.

When reporting an accident under RIDDOR, it is essential to ensure that the incident or resulting injury is reportable and that the report is made within the required timeframe.

Some injuries require immediate notification, while others have a longer reporting timeframe, up to 15 days, or even longer in the case of diseases that may not be immediately apparent.

The timeframes for reportable injuries and incidents are:

  • Deaths (report immediately)
  • Significant injuries (report immediately)
  • Injuries lasting more than seven days – Incidents resulting in a person being off work (or unable to perform their regular work duties) for more than seven consecutive days (report within 15 days)
  • Injuries to members of the public where they are taken from the scene of the accident to hospital (report immediately)
  • Dangerous occurrences (report immediately)
  • Diseases (report as soon as possible)

Report Online

All incidents can be reported online through the HSE website. This is the quickest and standard way to submit a RIDDOR report, and the online form will ask for all the necessary information.

Report By Telephone

All incidents can be reported online, but a telephone service is also provided for reporting fatal and specified injuries only during office hours. This can’t be used for other types of RIDDOR reports.

How to get a copy of a RIDDOR report

You must keep your records under RIDDOR, along with reporting to the HSE. You can keep a copy of the online RIDDOR form for your records.

To get a copy of your RIDDOR from the HSE, you’ll need to click ‘Download to PDF’ once you have submitted the form online. They no longer email you a copy of the form.

If you do not keep a copy of the online form, your records must include:

  • the date and method of reporting
  • the date, time and place of the event
  • personal details of those involved
  • a brief description of the nature of the event or disease

HSE guidance suggests that the accident book is a good place to keep these records. And since your accident book will need to be completed for an accident anyway, it saves on keeping duplicate records.

This article was written by Mathew Oldham (HSQE Consultancy Ltd). Mathew has over 20 years of experience in health and safety and an MSc (Hons) in Construction Management. Mathew is NEBOSH Health and Safety, Construction, Fire, Environment and Diploma qualified and CertIOSH.

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